Includes boarder alert clearing and appointment history filters.
A LunaFortress Product
Run your boarding facility from one clean, connected workspace.
EMS helps equine facilities manage horses, customers, daily care, billing, documents, inventory, employees, and facility setup without juggling spreadsheets or disconnected tools.
Current Windows alpha release: EMS 1.0.5.
Desktop-firstWindows installer with local backend
Boarder portalRequests, records, documents, and schedules
Manager approvalAppointments and facility resources stay controlled
Alpha release notice
This version of EMS is currently free. It is an alpha release and may contain bugs. Future upgrades and future EMS versions are expected to be paid releases.
By downloading and using EMS, you agree that if you enter your contact information into the product, you may receive text messages related to facility operations, billing, reminders, or other EMS workflows.
Managers can review appointment and resource requests before they appear as scheduled.
Bundled desktop app with backend runtime packaged for the facility computer.
EMS by LunaFortress
A practical system for modern equine facilities.
EMS centralizes the core workflows a boarding facility needs every day: onboarding customers, tracking horses and stalls, managing medication and care tasks, creating invoices, maintaining inventory, storing agreements, and controlling employee access.
Boarding & Care
Track stalls, boarding plans, medication schedules, special care tasks, care logs, and today's barn work from one dashboard.
Billing & Payments
Create invoices, manage billing items, tax rates, surcharges, late-fee policies, and customer billing settings.
Customers & Horses
Maintain customer profiles, horse records, ownership details, vet contacts, care notes, and boarding assignments.
Documents & Staff
Store facility templates, upload signed agreements, manage employees and providers, and enforce account security policies.
Feature Sections
Built around the way barns actually operate.
Each EMS workspace is designed to keep related records, actions, and history together so managers can move from daily care to billing, documents, and customer service without losing context.
Customers & Trainers
- Customer profiles with contact, address, account links, and risk notes.
- Linked horses, boarding history, documents, invoices, payments, and storage records.
- Trainer profiles with business details, insurance policy notes, assigned horses, and client relationships.
Billing & Payments
- Invoices, receipts, printable PDFs, line items, taxes, surcharges, late-fee policies, and payments.
- Email invoices with PDF attachments and text bill totals or reminders when SMS is configured.
- Default billing items for boarding, storage, facility fees, trainer charges, and custom services.
Boarding & Care
- Stalls, boarding plans, active boarding assignments, medications, special care, and daily task lists.
- Care logs, boarder-submitted feed/water/medicine entries, history filters, and CSV export for recordkeeping.
- Horse records with vet contacts, feed notes, assigned trainers, ownership, and status tracking.
Property & Storage
- Track trailers, tack, vehicles, equipment, and other stored property by owner and location.
- Current/history status, custody details, identification numbers, photos, and monthly storage billing.
- Storage records connect back to customer profiles and billing workflows.
Documents & E-Sign
- Facility templates for blank reusable agreements, waivers, forms, and policy documents.
- Signed customer and horse documents with current/history views, due dates, validity dates, and status.
- Searchable upload tools for matching documents to the right template, customer, and horse.
Facility Scheduling
- Book arenas, round pens, hot walkers, wash racks, trail courses, and other facility resources.
- Boarder resource requests, manager approval/denial, conflict checking, and private occupied-slot views.
- Optional billing sync for facility-owned fees and trainer-owned client charges.
Inventory
- Feed, bedding, medication, supplies, quantities, unit costs, and customer pricing.
- Inventory sales and stock tracking to keep facility supplies organized.
- Useful for monitoring cost, availability, and chargeable items.
Employees & Security
- Employee, provider, trainer, farrier, IT, and manager account profiles.
- Password policies, lockouts, forced password changes, enable/disable controls, and reset tools.
- Role-based access for managers, staff, trainers, boarders, and related operational users.
Facility Settings
- Business identity, contact details, setup wizard, backup/restore, and factory reset tools.
- Email delivery for Outlook, Gmail, Yahoo, and custom SMTP providers.
- SMS provider configuration for operational texts when enabled by the facility.
Feature Preview
See the workflows EMS brings together.
These previews highlight the major areas of the desktop software: daily operations, horse care, billing, and document management.
Operations Dashboard
Review facility activity, daily care, alerts, and operational widgets from a single desktop workspace.
Boarding & Care
Track medication, special care, stalls, horses, and care logs.
Billing
Create invoices, manage charges, and keep customer billing organized.
Documents
Store templates and signed customer agreements with current/history tracking.
Customers
Manage customer profiles, contact details, linked horses, invoices, and care context.
Property & Storage
Track trailers, stored property, custody status, locations, and monthly storage charges.
Inventory
Monitor feed, bedding, medication, supplies, quantities, unit costs, and customer pricing.
Employees & Providers
Create and manage staff, trainers, farriers, IT users, account status, and security controls.
Facility Settings
Configure business identity, security settings, backups, and restore tools.
Installer
Download the latest Windows installer.
Download EMS 1.0.5, the current Windows alpha release. This version is free, may contain bugs, and future upgrades or versions will not be free.
By downloading and using EMS, you agree that if you enter your contact information into the product, you may receive text messages related to facility operations, billing, reminders, or other EMS workflows.